Journal Style Sheet IJLS Editorial StyleTransfer CopyrightBuy Hard Copies
IJLS

Author Guidelines

IJLS places great importance on the academic integrity of the papers it publishes, and any instance of author insincerity/dishonesty will automatically result in a REJECT decision on the part of the International Journal of Language Studies. If, after a work is published in IJLS, it is discovered that any author had breached the honesty agreement, their papers will be retracted, and legal action will be taken against them.

Before You Begin

Receipt of manuscripts which fail to follow our guidelines will not be acknowledged. Authors are expected to (1) read and follow IJLS author guidelines and APA Editorial Style, and (2) submit a complete packet to the journal for evaluation.

Note:

Priority will be given to submissions which cite the published works of the members of the editorial board of this journal as well as submissions which cite at least five papers from the back issues of this journal (available in free-of-charge PDF format HERE).

Code of Conduct

Authors should acknowledge in a cover letter that accompanies their manuscript:

  • that they have avoided citing pseudo-scientific papers published in vanity journals or by vanity publishers, and that their submission DOES NOT include any such citations;
  • that the work they are submitting to IJLS has not been published previously (except in the form of an abstract or as part of an academic thesis);
  • that it is not under consideration for publication elsewhere;
  • that its publication is approved by all authors and tacitly or explicitly by the responsible authorities where the work was carried out;
  • that, if accepted, it will not be published elsewhere including electronically in the same form, in English or in any other language, without the written consent of IJLS; and
  • that there is no plagiarism, self-plagiarism (i.e., copying materials from authors' own previously published works), fraud, or other ethical issues in the manuscript.

Our code of ethics highlights that all authors must have 'materially' participated in the research and/or article preparation. The statement that 'all authors have approved the final article' should be true and included in the disclosure. All authors are requested to disclose, in the cover letter, any actual or potential conflict of interest including any financial, personal or other relationships with other people or organizations within three years of beginning the submitted work that could inappropriately influence, or be perceived to influence, their work.

  • Authors are expected to avoid plagiarism, fraud, pseudo-science, and other unethical acts in their manuscripts. To verify originality, your article will be checked through such originality detection software packages as iThenticate, TurnItIn, etc. Plagiarizers, fraudsters, self-plagiarizers, and other insincere authors (e.g., those who make double/parallel submissions--submitting the same manuscript to more than one journal) will be black-listed and will not be able to get published in this journal ever again.
  • Authors should NOT reveal their identities in the manuscript in any way; self-citation is OK, but references to the author in the main paper should be replaced with "Author, year" (e.g., Author, 2013), or "Author et al., year" (e.g., Author et al., 2013)--regardless of the number of co-authors or the actual order of names. Likewise, in the reference list, references to the author should follow the format "Author. (year). [details removed for peer review]" (e.g., Author. (2013). [details removed for peer review] or Author et al. (2013). [details removed for peer review])--again, regardless of the number of co-authors or the actual order of names.
  • Throughout the process of paper evaluation and publication, all communication is made ONLY through corresponding authors.

Before You Submit Your Manuscript

To save your own time and energy, we kindly invite you to read the rest of this page carefully and attentively. Before you send your contribution to IJLS, please go through the points that are presented on this page and on the Peer Review Process page as well as those provided in IJLS Editorial Style guide and the Journal Style Sheet. Your manuscript is expected to observe them all. Please notice that:

  • Submissions that are incomplete or fail to observe IJLS author guidelines, IJLS editorial style, and other IJLS procedures cannot be processed.
  • We recommend that, where possible, authors cite papers from previous issues of the International Journal of Language Studies in their manuscripts (especially those published in the last three to five years).

Preparation

Please make sure that you observe these points:

  • Write your text in error-free native(-like) English.
  • Use American or British English, but not a combination of the two.
  • Closely follow IJLS Editorial Style and IJLS Style Sheet.
  • Honestly follow academic codes of ethics in publication (i.e., avoid plagiarism, fraud, double/parallel submission, self-plagiarism, etc.).
  • Prepare both the "Title Page" and the "Manuscript" files.
  • Submit the Title Page, the Manuscript, and all the other required supplementary files (Questionnaires, Tests, Data files, Art works, etc.) in a JUST ONE single submission package.

1) Title Page Structure

The Title Page is a Microsoft Word file (i.e., "TitlePage.doc" or "TitlePage.docx") that provides the following information respectively:

  • Title: It should be concise and informative. Titles are often used in information-retrieval systems. Avoid abbreviations and formulae.
  • Full name of each of the authors; where the family name may be ambiguous (e.g., a double name), please indicate this clearly.
  • Affiliation of each of the authors; present the authors' affiliation addresses (where the actual work was done) below the names. Include the country name.
  • The Email address of each of the authors
  • A bio-blurb for each of the authors (i.e., a short paragraph of biography per author)
  • Corresponding author: Clearly indicate who will handle correspondence at all stages of refereeing and publication, also post-publication. Contact details must be kept up to date by the corresponding author.
  • Acknowledgments & Dedication: Collate acknowledgements in a separate section right after the Conclusion and before the References. Include all acknowledgments (if any) in a single concise paragraph. It may include supporting grants, presentations, and so forth. List here those individuals who provided help during the research (e.g., providing language help, writing assistance or proof reading the article, etc.). You may also want to indicate to whom you dedicate your work.

2) Manuscript Structure

Please observe ALL of the following points in preparing your manuscript.

  • It is important that the file be saved in the native format of Microsoft Word (i.e., "Manuscript.doc" or "Manuscript.docx"); embed the fonts you used and then save the file. The text should be in single-column format. Keep the layout of the text as simple as possible. Avoid footnotes, endnotes, TABs, etc. However, do feel free to use bold face, italics, subscripts, and superscripts where needed. Do NOT insert tables and figures inside the text; they must appear in consecutive order at the end of the Manuscript file--each on a separate page; use your keyboard's "Ctrl+Enter" keys to break pages.
  • Units of measurement should be presented simply and concisely using System International (SI) units.
  • Divide your article into clearly defined and numbered sections. Subsections should be numbered 1.1. (then 1.1.1., 1.1.2., . . .), 1.2., etc. (the abstract is not included in section numbering). Use this numbering also for internal cross-referencing: do not just refer to 'the text'. Any subsection should be given a brief heading. Each heading should appear on its own separate line.
  • The manuscript should be anonymous; you should not write the manuscript in such a way as to directly or indirectly reveal your identity to the reviewers. Avoid first person usage if you cite any previously published works of your own.

If your manuscript is a research paper which reports the findings of an original research work, it should include the sections 2.1. to 2.12. described below; for review papers and book reviews please read the rest of this page.

2.1. Title

Begin your manuscript with the paper title. If it comes in two parts, keep them apart with a colon (:) and only capitalize the first letter of each part (in addition to proper nouns/adjectives). Make your title as short and informative as it can get.

2.2. Abstract

The manuscript should contain a single-paragraph abstract. The abstract should be self-contained and citation-free and should not exceed 150-200 words. Make sure that you include the basic rhetorical moves for this subgenre (i.e., Introduction/purpose, Method, Results, Conclusion--IMRC). Your abstract should at the least briefly state the purpose of the research, the main method, the principal results and the major conclusions. It should be presented as a separate section and must be able to stand alone. For this reason, 'references' should be avoided in the abstract, but if essential, then cite the author(s) and year(s). Also, non-standard or uncommon abbreviations should be avoided, but if essential they must be defined at their first mention in the abstract itself.

2.3. Keywords

Immediately after the abstract, provide a maximum of 6 keywords, separated by semi-colons(;). Avoid general and plural terms and multiple concepts (avoid, for example, "and", "of"). Your keyword list should be based on the ERIC list on index descriptors. The keywords will be used for indexing purposes.

2.3. Introduction

This section should be succinct. Make sure that you include the basic rhetorical moves for this subgenre: (1) Establish a niche, (2) Identify a gap, (3) occupy the gap, and (4) state the purpose. At least, present purposes of the study and provide a niche for your work.

2.4. Background

Include a pertinent literature review with explicit international connections for relevant ideas. Provide background information or literature review (use recent literature; at least 75% of this section should be based on sources from the past 5 years). Quotations longer than 40 words should appear as block quotations, but 40-minus-word quotations will appear with quotation marks in the running text. The background section should frame your work within the body of existing literature. Citations and quotations in this section should follow IJLS Editorial style.

2.5. Method

In this section, describe your subjects, procedures, instruments, and Design. Each should be presented under a heading of its own. The instruments (questionnaires, tests, etc.) should be provided in the appendices section at the end of your manuscript. Provide sufficient details to allow the context of the work to be thoroughly understood and/or for the work to be reproduced. Provide sufficient detail for readers to understand how you engaged in your inquiry. Clear descriptions of your context and participants along with strategies used to collect and analyze data should be described. Evidence of reliability and validity of the instruments used should be supplied.

2.6. Results

Combining your results and discussion into a single section is recommended. Present the results of your work in this section of the manuscript. Keep the tables and figures to a minimum. Do not insert the tables/figures in this section. Place each of them along with its caption on a separate page at the end of your manuscript, but indicate where it should be inserted--just like in the example provided HERE. For table/figure captions and formatting, go by IJLS Editorial Style; use academic standards of data commentary writing.

2.7. Discussion

In discussing the findings of your study, you should explore the significance of the results of your work, not repeat them. Returning to relevant literature from the background section, you should show in this section how your work connects with or interrupts the already published body of existing literature.

2.8. Conclusion

The main conclusions of the study should be presented in a short Conclusions section, which should stand-alone. The conclusion section can also make predictions and suggestions based on the findings of the study. Pedagogical and/or andragogical implications of the study may also be presented.

2.9. References

Authors are responsible for ensuring that the information in each reference entry is complete and accurate. All the sources quoted or cited (as primary or secondary sources) in the manuscript should be referenced here. There should be a one-to-one correspondence between the sources cited/quoted and the ones referenced. Make sure to closely and meticulously follow IJLS Editorial Style. List the sources first alphabetically by author last names (from A to Z) and then chronologically (from past to present) for more sources by the same author. In other words, references should be arranged first alphabetically and then further sorted chronologically if necessary. More than one reference from the same author(s) in the same year must be identified by the letters 'a', 'b', 'c', etc., placed after the year of publication.

2.10. Tables

Note that source files of figures, tables and text graphics will be required whether or not you provide them at the end of the manuscript. Place each table on a separate page along with its caption. Table captions should go by IJLS Editorial Style conventions. Number the tables according to their sequence in the manuscript. Do not embed tables within tables. Indicate each footnote in a table with a superscript lowercase letter.

2.11. Figures

Keep figures and illustrations to a minimum. Where possible, avoid them altogether. If you have use figures or illustrations, place each on a separate page along with its caption. Figure captions should go by IJLS Editorial Style conventions. Ensure that each figure or illustration has a caption. Do not embed the captions within the figures or illustrations; supply captions separately, not attached to the figure. A caption should comprise a brief title (not on the figure/illustration itself) and a description of the illustration. Keep text in the figures/illustrations themselves to a minimum but explain all symbols and abbreviations used. Number the figures/illustrations according to their sequence in the manuscript.

Please note: Because of technical complications which can arise by converting color figures to gray scale, please submit usable black and white versions of all the color illustrations. Acceptable file formats for graphic arts are PSD, TIFF, EPS or MS Office files. Minimum acceptable resolution is 600dpi.

2.12. Appendices

Provide all the questionnaires, tests, and so on that you used as your data collection tools. If you cannot include them in the manuscript, please include them as separate files in your submission package. If there is more than one appendix, they should be identified as A, B, etc.

Guidelines for Submitting Book Reviews

If you plan to submit a book review rather than a research paper, you are encouraged to observe the following points in preparing your book review:

  • Only review books which have not been reviewed and published elsewhere.
  • Only review books which have been published within the past two years (but not earlier).
  • Each book review can only be between 3500 to 5000 words in length.
  • The book review should follow the rhetorical move structure commonly expected in book reviews.
  • The book chosen for review should be related to an area of (Applied) Linguistics.
  • The book publisher should be famous and should have the reputation of academic excellence.
  • Use only Microsoft Word *.doc or *.docx format (i.e., "BookReview.doc" or "BookReview.docx").
  • Follow IJLS Editorial Style in your book review.
  • See the book reviews published in IJLS past issues (Volume 5, Issues 3 & 4) as models to follow.

Guidelines for State-of-the-Art or Critical Review Authors

In addition to book reviews, IJLS may occasionally publish 'critical review' or 'state of the art' papers. Authors who like to submit such works are expected to do a rigorous review of the literature and then prepare their manuscripts. They are also expected to follow IJLS Editorial Style in their manuscripts.

Please notice that the state-of-the-art paper is an ‘overview of the research literature’ that is relevant to a topic in one of the areas germane to a field of science. The state-of-the-art paper is a ‘critical essay’ that explores the literature of the selected topic. In an original paper, the author is to identify, integrate, and evaluate the relevant literature on the topic. The state-of-the-art paper is not simply a review of the literature, but rather it characterizes and evaluates the literature. A major objective of the state-of-the-art paper is to demonstrate that the author is capable of considering a mass of data and sharpening it to point to significant research issues for the profession.

The state-of-the-art paper has two main purposes:

  1. to answer the question, "What is the extent of our knowledge within the field being studied?" and
  2. to provide a concise, informative, and evaluative account of the existing body of knowledge.

The State-of-the-Art paper is a formal presentation that must be consistent with the IJLS editorial style in terms of organization, writing style, and presentation of references.

Criteria for acceptance of the "state-of-the-art" paper are that it:

  1. is an original work;
  2. places the topic in a broad context and gives the reader a clear perception of the subject;
  3. is thorough and comprehensive yet thoughtfully synthesized;
  4. is logical, analytical, and evaluative;
  5. characterizes the literature and appropriately targets the research needs of the topic area.

Word Limit

Manuscripts sent to IJLS should not exceed the following word limits, although the editors retain discretion to publish papers beyond in length in cases where the clear and concise expression of the scientific content requires greater length. The acceptable word limits for IJLS are:

  • 8,000 - 10,000 words for full-length research papers (excluding references, tables, figures & Appendices)
  • 7,000 - 9,000 words for conceptual/state-of-the-art/transfer papers
  • 5,000 - 7,000 words for forum papers and monographs
  • 3,500 - 5,000 words for book reviews

Peer Review

All manuscripts are subject to double-blind peer review and are expected to meet standards of academic excellence. Each submission will be considered by an editor and—if not rejected outright—by 3 peer-reviewers, whose identities will remain anonymous to the authors. Author identities will also remain anonymous to IJLS reviewers. For more information on the peer review process, please click HERE.

Rebuttal Notes

If authors are asked to revise and resubmit their manuscripts after the review process, they are expected to send a rebuttal note (i.e., a "Rebuttal.doc" or "Rebuttal.docx" Microsoft Word file) along with the revised manuscript. The purpose of the rebuttal note is to address and respond to each of the issues raised by the reviewers. Based on reviewers' decision, manuscripts may undergo a second round of double-blind peer review.

Changes to Authorship

This policy concerns the addition, deletion, or rearrangement of author names in the authorship of accepted manuscripts. Any such request must be made before the accepted manuscript is published. Requests to add or remove an author, or to rearrange the author names, must be sent to IJLS by the corresponding author of the accepted manuscript and must include:

  • the reason the name should be added or removed, or the author names rearranged; and
  • written confirmation from all authors that they agree with the addition, removal or rearrangement.

In the case of addition or removal of authors, this includes confirmation from the author being added or removed. Requests that are not sent by the corresponding author will not be accepted. Note that publication of the accepted manuscript is suspended until authorship has been agreed.

Proofs

Once an accepted paper is ready for publication, a DOC or DOCX proof will be sent to the corresponding author for final brush up. Corrected proofs must be returned to IJLS within 48 hours of receipt (along with the completed and signed Copyright Form). Corresponding authors are expected to contact their co-authors and base the modifications on their comments and points as well. After the corresponding author has sent the corrected proofs to IJLS, no further modification is possible. Co-authors should notice that IJLS will not respond to their demands directly, and that they should only work with the corresponding co-author of their manuscripts.

Use of the Digital Object Identifier (DOI)

The Digital Object Identifier (DOI) may be used to cite and link to electronic documents. The DOI consists of a unique alpha-numeric character string which is assigned to a document by the publisher upon the initial electronic publication. The assigned DOI never changes. Therefore, it is an ideal medium for citing a document, particularly 'Articles in press' because they have not yet received their full bibliographic information. The correct format for citing a DOI is shown as follows (example taken from a document in the journal Physics Letters B):

  • doi:10.1016/j.physletb.2010.09.059

When you use the DOI to create URL hyperlinks to documents on the web, the DOIs are guaranteed never to change.

Copyright

Upon acceptance of an article, authors will be asked to complete and submit the Copyright Form. Corresponding Author(s) are responsible to transfer the copyright for their manuscript to IJLS along with the corrected proofs. Papers will not be published unless they are accompanied by the completed Copyright Transfer form. This will ensure the widest possible dissemination of information. An e-mail will be sent to the corresponding author confirming receipt of the corrected proof together with the completed copyright form.

Submission Packet

All of the materials in the submission packet should be attached to a SINGLE email message that the corresponding author sends to IJLS editorial office. Your submission packet should include the materials listed in the submission checklist below. Incomplete submission packages will not be processed.

Submission Checklist

The following list will be useful during the final checking of an article prior to sending it to the journal for review. Before you click the send button of your email, please ensure that you have attached all of the following items to your email message:

  • Cover letter acknowledging the terms of submission
  • The Title Page file
  • The Manuscript file
  • The PDF version of the Manuscript file
  • The file containing the tables (if applies)
  • The files containing the figures (if applies)
  • The files containing the illustrations (if applies)
  • The files containing all the instruments (questionnaires, tests, etc.) used for data collection
  • The data files

Further considerations

  • Manuscript has been 'spell-checked' and 'grammar-checked'
  • References are in the correct IJLS Editorial Style format
  • All references mentioned in the Reference list are cited in the text, and vice versa
  • Permission has been obtained for use of copyrighted material from other sources (including the Web)
  • The phrase "Manuscript Submission" must be used as the subject of your email message

Reminder

When sending your submission packet to IJLS, please make sure to write the phrase "Manuscript Submission" in the 'subject window' of your email. This will prevent your email from being automatically redirected into our Junk/Spam folder which may result in your submission going unnoticed.

Short-cuts to Getting Published in IJLS

Our reviewers make decisions based on a set of considerations; if authors know about their sensitivities, they can take a strong step toward getting their works published in IJLS. We, therefore, suggest that before submitting their works to IJLS, authors should make sure that:

  • ethical issues (avoiding fraud, plagiarism, parallel manuscript submissions, and the like) have been